Crossfit Nanaimo Membership Agreement

Agreement made on the 07/31/2025, between Harbour City Athletics doing business as (DBA) Crossfit Nanaimo, referred to herein as Crossfit Nanaimo, and

Name :
Address:
Email :
Home :
Cell :
Work :
Alt/Emergency :
Both parties agree as follows:

1. Membership Fees
All fees and schedules are subject to change without notice. All membership fees are non-refundable. The member's credit card will be charged monthly according to the membership option.
Membership Option:
Teens 5 week cycle, Renew date: 07/31/2025

All membership package rates are per calendar month, paid monthly unless stated otherwise. A new member or a member changing membership types will have their membership prorated for the rest of the calendar month.

2. Three-Day Right of Rescission
New members have three days after signing this Agreement to cancel their membership without penalty. If the Agreement is cancelled within three days, CrossFit Nanaimo will return all amounts paid (in the same manner paid) within 30 days after cancellation. If original payment was by credit card, the amount paid will be credited to the card used for the original transaction. To cancel, new members must call, email, or come into CrossFit Nanaimo and inform CrossFit Nanaimo of their wishes to cancel.

3. Pause Policy
Members may put their membership on pause, in one calendar month increments. Notice of pauses must be given to CrossFit Nanaimo over the telephone, by email, or in person any time prior to the first day of the month to be paused. Members will not be billed for membership during paused months. Billing will resume automatically upon end of the Pause unless notice is given to cancel the membership. The current membership agreement will be extended by the number of months Paused. There are no refunds for membership fees, and CrossFit Nanaimo will not prorate a paused membership. Members who are on a Six or Twelve month membership may pause their membership only once during their membership period for a maximum of 30 days.

4. Late Payment / Declined Credit Card Fees
A late payment/declined credit card fee of $15 will be charged on any payment past due. Membership fees must be paid on or before the first day of the month.

5. No-Show fee
A no-show fee of $20 will be charged for any missed classes (No-Show) a member has RSVP’ed for and has not canceled/unRSVP’ed within the allotted time frame.

6a. Cancellation of Month to Month Membership by Member
A member may cancel his/her membership at any time by giving written notice prior to the first day of the month of cancellation. There are no refunds for membership fees, and CrossFit Nanaimo does not offer prorated refunds for cancelled memberships.

6b. Cancellation of Six or Twelve Month Membership by Member
A member may cancel his/her Six or Twelve Month membership at any time with 30-days notice. If appropriate notice is not given the member will be charged a cancellation fee, which for the avoidance of doubt, shall be the greater of, half of the remaining balance of the membership or two months at the current rate stated in this agreement. A Member may cancel their membership without paying the cancellation fee if they move more than 100kms further than the address listed on their membership application, provided the member notifies CrossFit Nanaimo of the move prior to the first of the month in which the move is to occur. Any member who suffers a physical disability that will prevent him or her from using the facility for more than six months will not be charged a cancellation fee as long as the cancellation is accompanied by a doctor's note documenting the injury and prognosis. Members may cancel memberships by notifying CrossFit Nanaimo of their wish to cancel over the phone or in person, any time during business hours prior to the first day of the month to be cancelled. There are no refunds for membership fees, and CrossFit Nanaimo does not offer prorated refunds for cancelled memberships.

7. Attire
Members are required to wear appropriate athletic footwear. Barefoot lifting or running is only permitted with express approval from the class coach and management. CrossFit Nanaimo is not liable for any harm or injury due to deviations in the recommended standards of footwear.

8. Lost Articles or Personal Articles left on site.
CrossFit Nanaimo assumes no responsibility for lost or stolen articles. Lost and found articles not claimed will be donated to charity.

9. Smoking, Food and Drink.
No smoking is allowed in any part of the facility. Food or drink may be taken into workout areas if it is in a non-breakable, enclosed container.

10. Children
Members must be 16 years of age or older unless supervised by a parent or legal guardian at all times. Guest/Visitors under the age of 16 must be supervised by a parent or legal guardian at all times.

11. Pets
No animals are allowed on the property unless they are registered emotional support animals.

12. Conduct
CrossFit Nanaimo is committed to the health, safety, welfare of each of its members and staff and will not tolerate unreasonable, threatening, obscene, harassing, indecent, or illegal behavior. CrossFit Nanaimo has the right to judge behavior and respond accordingly. This right includes, but is not limited to, termination of membership of any member engaging in unacceptable behavior.

13. Damages
Members shall pay for any damages to CrossFit Nanaimo property which results from the willful or negligent conduct of member, member's guest or dependent children.

14. Rules and/or Regulations
Members who do not observe CrossFit Nanaimo rules and regulations or who abuse equipment in any fashion will be asked to leave. The management reserves the right to terminate membership to anyone who refuses to observe any of CrossFit Nanaimo's rules or regulations. Not all rules and regulations are listed in this agreement. CrossFit Nanaimo reserves the rights to add, change or remove rules, conditions of membership, opening and closing hours, and all services and facilities offered by CrossFit Nanaimo

15. Use of Photo and Video
CrossFit Nanaimo, its representatives and employees have the right to take photographs of Member and Member's property whilst training with CrossFit Nanaimo.

CrossFit Nanaimo is authorized to use and publish these photos or videos in print and/or electronically. CrossFit Nanaimo may use such photographs of Member with or without Member's name and for any lawful purpose, including for example such purposes as publicity, illustration, advertising, and web content.

16. Miscellaneous
a. This Agreement contains the entire agreement between the parties, and supersedes any prior written or oral agreements between them concerning the subject matter of this Agreement. The provisions of this may be waived, altered, amended or repealed, in whole or in part, only upon prior written consent of all parties. This agreement shall be governed by the laws of the Province of BC without regard to the principles of conflict of laws thereof and treated as a contract entirely made and executed within BC

b. Member has read, and fully agrees to the terms of this Agreement and understands and agrees that by signing this Agreement (which contains a waiver, release and assumption of risks) Member has given up considerable future legal rights. Member has signed this Agreement freely, voluntarily, under no duress or threat of duress, without inducement, promise or guarantee being communicated to him/her. Member certifies and warrants that he/she is 18 years of age or older and mentally competent to enter into this Agreement.

WITNESS our signatures as of the day and date first above stated